Oral Papers

If your paper has been accepted for presentation in an oral session, you will have 15 minutes available, including time for questions. It is wise to limit your presentation to 12-13 minutes if you wish to be able to have time for questions from the audience. [Note: Invited papers have 30 minutes rather than 15.]

Important: If you are using Power Point 2007, please check to ensure your presentation is compatible with Power Point 2003. The AV at the meeting will be Power Point 2003.

Overhead (transparency) projectors and laptops (Windows) with LCD projectors using PowerPoint will be available in all meeting rooms for MPA sessions. Allied groups (CTUP, Division 27, and Psi Chi) may only provide overhead projectors. If you are using PowerPoint, please arrive 5-10 minutes in advance of the session in which your paper is scheduled, and load your presentation on the the laptop provided on the table at the front of the room. This will make the transition from one paper to the next go most smoothly. You may bring a CD, or a memory stick, but not a zip disk or floppy.

Posters

Posters are to be mounted on a board whose dimensions are below:

68 3/4" wide (5 feet, 8.75 inches) and 44 3/4" high (3 feet, 8.75 inches)

Your poster should be able to be mounted with push pins or tacks onto this space. Poster sessions are typically two hours in length. You should arrive about five minutes ahead of the session, and you should remove your poster when the time period is over.

Instructions for Moderators

Oral Sessions: You should arrive at your assigned room at least 5 - 10 minutes in advance of your session. If the room is clear, proceed to the front table and make sure that the a/v equipment is in working order. There is a telephone in each room and there should be a phone number of the a/v people on the front table by the computer. Individuals with power point may load their presentations at the beginning of the session and you should encourage them to do so. It will make the transition from one talk to the next run more smoothly if people don't need to load their presentations between speakers.

Start the session on time. Introduce each speaker and the title of the paper. Keep the papers on time. You may find it helpful to let people know when they have five minutes and two minutes remaining on their 15-minute time block. Do not permit people to go past their time period, and do not permit questions if the time limit has been reached.

Poster Sessions: Poster session moderators should arrive in the poster area approximately 10 minutes in advance of their session. Walk around to see if anyone needs assistance setting up their posters. Extra push pins should be available in the registration area at the back of the posters. Once the posters are set up, and the session is underway, you are free to leave.

Updated by MPA Secretary-Treasurer March 19, 2008
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